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JOBS, JOBS, JOBS: ZIMRA Is Hiring

15 August 2021

The Zimbabwe Revenue Authority (ZIMRA) has advertised a number of posts saying interested and qualified candidates must have submitted requisite documents by 16 August 2021. Pindula News presents the ZIMRA advert.

Vacancy notice Various Posts

Applications are invited from suitably qualified candidates to fill in the following positions that have arisen within the Zimbabwe Revenue Authority (ZIMRA) – an equal opportunity employer.


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HEAD PROCUREMENT MANAGEMENT-LEVEL 5 (1)

Duties and Responsibilities

 Ensure that purchasing strategies and processes are in place for each procurement category to meet business objectives and operational needs in terms of price, quality and delivery targets, which enables the Authority to function effectively.

 Ensure that value for money is achieved, including Terms and conditions, supplier selection or de-selection, evaluation and rationalisation of supply chain solutions including vendor managed inventory, supplier consignments and safety stock.

 Procure goods and services in line with the Public Procurement & Disposal of Public Assets Act (CAP 22:23) and procedures

 Evaluate the challenges faced in each category and take action to mitigate risks and develop opportunities.

 Contribute to overall business strategy and annual budget process.

 Participate in the initiation and development of a creative and innovative procurement processes (e-Procurement).

 Analyze and compare financial reports and pricing proposals from several trusted suppliers before negotiating terms and prices to obtain the best deal for the company.

 Provide leadership to categories under control. Coach, mentor and develop direct reports and manage a high performing team that delivers continuous improvement, added value and cost reductions.

 Set categories objectives and monitor ongoing progress and performance.

 Ensure strong communication between teams under leadership to facilitate exchange of information and in order to implement change and improvements.

 Establish risk management strategies, checks and controls in order to address project risks.

 Manage the Procurement budget and ensuring that the expenditure is within the budget.

 Effectively utilize the Performance Management System (IRBM) for the training & development of staff as well as achievement of sectional and organizational goals.

Job Skills and Competencies

 Ability to work under immense pressure and beyond stipulated hours.

 Proficiency in SAP, Microsoft Excel.

 Good organizational, people and time management skills.

 Good communication and strong interpersonal skills.

 A team player who is innovative and analytical and sound knowledge of Public Procurement.

Qualifications and Experience

 A degree in Administration / Business Administration / Logistics / Supply Chain Management / Purchasing & Supply Management or equivalent.

 An MBA / MBL / MSc is a must.

 Knowledge of SAP is an advantage.

 Full Chartered Institute of Purchasing and Supply (MCIPS) membership is a must.

 At least five (10) years working experience in Purchasing and Supply environment at management level of which 5 years should be in Public Procurement.

HEAD CONTRACTS - MANAGEMENT: PROCUREMENT MANAGEMENT UNIT –LEVEL 5 (1)

Duties and Responsibilities

 Ensure that the function operates in accordance the Public Procurement and Disposal of Public Assets Act, and with any other policies and procedures affecting effective execution of procurement duties in the Authority.

 Advise the division on legal matters in procurement contracts.

 Ensure procurement proceedings compliance to the relevant laws

 Report all Procurement activities to the relevant stakeholders as guided by the relevant internal policy and the relevant laws.

 Manage and administer all procurement contracts of the Authority.

 Craft negotiation strategies and close deals with optimal terms.

 Establish and enforce procurement policies and procedures, and manage compliance within the Unit.

 Oversee the functions of procurement planning, budgeting, compliance with the Act and internal procedures, alignment of the act and procedures.

 Ensure swift responses to the macro and microsystems without violating the requirements of the law.

 Manage contract, PRAZ returns process, compliance, internal and other external reports.

Job Skills and Competencies

 Ability to work under immense pressure and beyond stipulated hours.

 Knowledge of SAP and Microsoft Packages.

 Good organizational, people and time management skills and sound knowledge of contracts management.

 Good communication and strong interpersonal skills.

 A team player who is innovative and analytical

Qualifications and Experience

 A degree in Administration / Business Administration/ Commercial/Business Law / Logistics / Supply Chain Management / Purchasing & Supply Management or equivalent.

 An MBA / MBL / MSc is a must.

 Knowledge of SAP is an advantage.

 Certificate in Project Management is a must

 Full Chartered Institute of Purchasing and Supply (MCIPS) membership is an added advantage.

 At least five (10) years working experience in Purchasing and Supply environment at management level of which five (5) years should be in Contracts Management.

MANAGER: PROCUREMENT MANAGEMENT UNIT –LEVEL 6 (2)

Duties and Responsibilities

 Conduct procurement in accordance the Public Procurement and Disposal of Public Assets Act, and with any other policies and procedures affecting effective execution of procurement duties in the Authority.

 Develop sound, cost-effective strategies for the procurement of goods, works and services

 Maintain relationships with suppliers while continually scouting for additional vendors.

 Evaluate spending operations while seeking ways to improve and enhance the quality of products, works or services procured and the timeliness of deliveries.

 Communicate with Head Sourcing regularly regarding the efficient flow of goods and services affecting production.

 Conduct cost analysis and setting benchmarks for improvement.

 Develop risk management procedures to mitigate losses in the event of product shortages.

 Supervise a purchasing team and delegating tasks across departments when necessary.

 Work closely with the company legal department to make sure contracts and terms are favourable

 Manage categories of procurements done for the regions.

Job Skills and Competencies

 Ability to work under immense pressure and beyond stipulated hours.

 Knowledge of SAP and Microsoft Packages.

 Good organizational, people and time management skills and sound knowledge of public procurement management.

 Good communication and strong interpersonal skills.

 A team player who is innovative and analytical

Qualifications and Experience

 A degree in Administration / Business Administration / Logistics / Supply Chain Management / Purchasing & Supply Management or equivalent.

 An MBA / MBL / MSc is an added advantage.

 Knowledge of SAP is an advantage.

 Full Chartered Institute of Purchasing and Supply (MCIPS) membership is an added advantage.

 At least five (5) years working experience in Purchasing and Supply environment at supervisory or management level of which three (3) years should be in Public Procurement.

PLANNING AND COMPLIANCE MANAGER: PROCUREMENT MANAGEMENT UNIT –LEVEL 6 (1)

Duties and Responsibilities

 Conduct procurement in accordance the Public Procurement and Disposal of Public Assets Act, and with any other policies and procedures affecting effective execution of procurement duties in the Authority.

 Direct and oversee procurement contracts throughout their lifecycle.

 Provide subject matter expertise, advice, recommendations, training and guidance to staff and management on contractual and procurement related issues, policies, procedures, issues, and systems.

 Draft, evaluate, negotiate and execute various procurement contracts.

 Own the procurement process and support various procurement functions such as strategic sourcing, subcontracting, vendor file management, and assist staff in drafting of requests for proposals, specifications, terms of reference, evaluation criteria and sole source justifications.

 Provide quality assurance and oversight to global contract and procurement-related functions by evaluating and identifying gaps in legal instruments, policies, procedures, business systems, processes or tools, and recommend and implement updates and/or improvements ensuring organizational efficiency, effectiveness and standardization.

 Ensure all procurement contracts, related legal documents and templates are up-to-date and compliant with statutory laws.

 Report on legal activities, risks and litigation.

 Monitor contracts and moving forward with close-out, extension or renewal of contracts.

 Create and maintain relationships with suppliers.

 Problem-solve procurement contract-related issues.

 Analyze and report on specific risks associated with contracts.

 Supervise the legal drafting and compliance team.

Job Skills and Competencies

 Ability to work under immense pressure and beyond stipulated hours.

 Knowledge of SAP and Microsoft Packages.

 Good organizational, people and time management skills and sound knowledge of contracts and compliance management.

 Good communication and strong interpersonal skills.

 A team player who is innovative and analytical

Qualifications and Experience

 A degree in Administration / Business Administration / Logistics / Supply Chain Management / Purchasing & Supply Management or equivalent.

 An MBA / MBL / MSc is an added advantage.

 Knowledge of SAP is an advantage.

 Full Chartered Institute of Purchasing and Supply (MCIPS) membership is an added advantage.

 At least five (5) years working experience in Purchasing and Supply environment at supervisory or management level of which three (3) years should be in Public Procurement Compliance Environment.

DATA PROCESSING CENTRE (DPC) MANAGER, CUSTOMS & EXCISE – LEVEL 6 (3 POSTS)

Duties and Responsibilities

 Supervise staff within the DPC to ensure proper amounts of duty/tax are collected.

 Enforce full compliance with laws administered by Customs on behalf of other agencies and that consignments meeting all Customs requirements are cleared with a minimum of delay in line with the principle of trade facilitation.

 Efficient and effective management of the Data Processing Centre’s (DPC) work force and operations. Monitor the bill of entry turnaround time to serve clients as per Client Charter.

 Follow up on outstanding bills of entry.

 Conduct random checks from system reports to ensure that clearances adhere to required procedures and controls.

 Prepare appeals, submit to the Head and make recommendations for Value or Tariff Rulings.

 Respond and implement internal and external audit recommendations.

 Interpret and implement legislation and organizational policies effectively and efficiently.

 Assist in identifying training needs and facilitating Human Capital development.

 Conduct periodic meetings and workshops with stakeholders.

 Establish a culture of excellence in the section through the Performance Management system.

 Implement integrity action and service level agreement for the section.

 Review of policies, processes, procedures, operational guidelines and recommend the necessary change for approval.

 Promote good industrial relations and staff welfare

Job skills and Competencies

 Self-starter with ability to work under pressure and beyond stipulated hours.

 Unquestionable integrity.

 Good communication and interpersonal skills.

 Sound technical and decision making skills

 Ability to work with minimum supervision.

 Good organizational, people and time management skills.

 Team player who is innovative and analytical.

Qualifications and Experience

 A Bachelor’s degree in Accounting / Economics / Fiscal Studies / Business Studies / Business Management / Business Administration / Sociology or equivalent OR Full CIS OR Higher National Diploma in Accounting / Business Studies or equivalent.

 An MBA / MSc an added advantage.

 Thorough knowledge of Customs & Excise legislation and procedures.

 At least 5 years’ experience in Customs & Excise and or Taxes working environment in a supervisory grade.

 Expert knowledge of ASYCUDA World is a prerequisite.

REGIONAL ADMINISTRATION MANAGER – REGION 3 & FORBES; REGION 1 X 2; REGION 2; BEITBRIDGE – LEVEL 7 (5 POSTS)

Duties and Responsibilities

 Provide office and staff accommodation, motor vehicles, operational utilities, furniture and equipment, stationery, consumables and services such as cleaning, security, repairs and maintenance.

 Negotiate regional contracts with key suppliers for vehicle servicing, rented office & staff accommodation, services such as maintenance, security and cleaning

 Draw and submit the regional procurement plan for acquisition of motor vehicles, operational utilities, furniture and equipment, stationery, consumables and services such as cleaning, security, repairs and maintenance.

 Produce draft polies and procedures for the upkeep of all ZIMRA vehicles and property and recommend these to Head Administration for approval.

 Promote operational efficiency through management and maintenance of fleet, assets and properties.

 Recommend the procurement of regional motor vehicles, furniture, buildings and other the assets.

 Plan procurement and storage of all budgeted regional operational stock items. Managing stock levels and withdrawals of stock items.

 Ensure that the Authority’s obsolete stocks/assets are disposed in line with the Policy and Procedure.

 Establish risk management strategies, checks and controls in order to address project risks.

 Manage the Administration budget and ensuring that the expenditure is within the budget.

 Effectively utilize the Performance Management System for the training & development of staff as well as achievement of sectional and organizational goals.

Job Skills and Competencies

 Ability to work under immense pressure and beyond stipulated hours.

 Proficiency in SAP, Microsoft Excel.

 Good organizational, people and time management skills.

 Good communication and strong interpersonal skills.

 A team player who is innovative and analytical.

Qualifications and Experience

 A degree in Administration / Business Administration / Logistics / Supply Chain Management / Purchasing & Supply Management or equivalent.

 An MBA / MBL / MSc is an added advantage.

 Knowledge of SAP is an advantage.

 Full Chartered Institute of Purchasing and Supply (MCIPS) membership is an added advantage.

 At least five (5) years working experience in an Administration environment at supervisory or management level.

 Clean Class 4 driver’s license.

PLANNING AND COMPLIANCE SPECIALIST: PROCUREMENT MANAGEMENT UNIT – LEVEL 8 (2)

Duties and Responsibilities

 Ensure that procurement is done in accordance the Public Procurement and Disposal of Public Assets Act, and with any other policies and procedures affecting effective execution of procurement duties in the Authority.

 Implement and manage an effective legal compliance program.

 Develop and review company procurement policies and procedures.

 Advise management on the company’s compliance with laws and regulations through detailed reports.

 Prepare PRAZ returns and other internal reports as assigned.

 Create and manage effective action plans in response to audit discoveries and compliance violations relating to procurement.

 Regularly audit procurement procedures, practices, and documents to identify possible weaknesses or risk.

 Ensure all PMU members are trained on the latest regulations and processes.

 Resolve PMU members’ concerns about legal compliance.

 Training and development of Procurement Evaluation Committee (PEC) members.

Job Skills and Competencies

 Ability to work under immense pressure and beyond stipulated hours.

 Knowledge of SAP and Microsoft Packages.

 Good organizational, people and time management skills and sound knowledge of contracts and compliance management.

 Good communication and strong interpersonal skills.

 A team player who is innovative and analytical

Qualifications and Experience

 A degree in Administration / Business Administration / Logistics / Supply Chain Management / Purchasing & Supply Management or equivalent.

 An MBA / MBL / MSc is an added advantage.

 Knowledge of SAP is an advantage.

 Full Chartered Institute of Purchasing and Supply (MCIPS) membership is an added advantage.

 At least five (5) years working experience in Purchasing and Supply environment at supervisory or management level of which two (2) years should be in Public Procurement Compliance Environment.

CONTRACTS ADMINISTRATOR: PROCUREMENT MANAGEMENT UNIT – LEVEL 8 (1)

Duties and Responsibilities

 Provide day-to-day contract administration support and manage and administer the full life-cycle of the procurement and contracts processes.

 Draft complex legally binding contracts, agreements or instruments such as non-disclosure, teaming and lease agreements, purchase orders, contracts and subcontracts utilizing both custom and standard terms and conditions.

 Assist PMU members in negotiating contract terms and conditions ensuring that they ire to the best advantage of the Authority and are in compliance with applicable laws, regulations, policies and procedures.

 Assess, evaluate, analyze, and interpret contract or agreement terms and conditions and recommend alternative language, solutions and/or assist in resolving any supplier risk compliance, or performance issues, as necessary

 Exercise good judgment in selecting best contracting methods, techniques and evaluation criteria for obtaining results

 Serve as a subject matter expert in procurement and contracting and develops standards for legally binding agreements, contracts, policies, procedures, templates, tools and systems

 Examine, evaluate and participate in developing and negotiating contracts, and provide technical advice and guidance to minimize risk, ensure compliance with laws, regulations, and policies, and realize operational effectiveness and efficiency in these functional areas

 Assist clients in ensuring that all contracts and procurement actions, appropriate documentation is obtained, tracked and maintained within corporate databases, contracts or purchasing (business) systems in an accurate, systematic and timely manner.

 Establish and maintain positive working relationships with internal and external clients and stakeholders.

Job Skills and Competencies

 Ability to work under immense pressure and beyond stipulated hours.

 Knowledge of SAP and Microsoft Packages.

 Good organizational, people and time management skills and sound knowledge of contracts and compliance management.

 Good communication and strong interpersonal skills.

 A team player who is innovative and analytical

Qualifications and Experience

 A degree in Administration / Business Administration / Logistics / Supply Chain Management / Purchasing & Supply Management or equivalent.

 An MBA / MBL / MSc is an added advantage.

 Knowledge of SAP is an advantage.

 Full Chartered Institute of Purchasing and Supply (MCIPS) membership is an added advantage.

 At least three (3) years working experience in Purchasing and Supply environment at supervisory or management level of which two (2) years should be in Public Procurement.

ADMINISTRATION OFFICER – REGION 1 x 2; REGION 2; REGION 3 & FORBES X 2 - LEVEL 9 (5 POSTS)

Duties and Responsibilities

 Consolidate and recommend the Authority’s fleet and other assets requirements annually

 Manage vehicle, security, maintenance, insurance and any other administration contracts annually

 Ensure equitable distribution and optimal utilization of assets within the Authority.

 Monitor re-order and the economic order levels for stocks

 Monitor repairs and maintenance of assets and estates

 Make recommendations for assets disposals in line with the Public Procurement & Disposal of Public Assets Act (CAP 22: 23)

 Management of the assets register and ensures constant updates thereof

 Procurement of goods and services in line with the Public Procurement & Disposal of Public Assets Act (CAP 22:23) and procedures

 Negotiate service level agreements with suppliers of goods and services ad hoc.

 Ensure that stock counts are done in line with the procedures

 Supervise the distribution of stock items to end-users

 Supervise the receipt of goods into stores and ensures adherence to the receipt procedures

 Inspect authority’s vehicles, assets, land and immovable properties and ensures they are in good condition

 Any other duties as may be assigned.

Job Skills and Competencies

 Ability to work under immense pressure and beyond stipulated hours.

 Knowledge of SAP and Microsoft Packages.

 Good organizational, people and time management skills.

 Good communication and strong interpersonal skills.

 A team player who is innovative and analytical

Qualifications and Experience

 A degree in Business Studies/Business Administration/Logistics or equivalent.

 Masters’ degree in Business Administration or equivalent is an added advantage.

 Knowledge of Estates, Assets, Stores, Procurement and Fleet Management is a distinct advantage.

 Knowledge of SAP is an advantage.

 At least 5 years’ relevant experience in Administration

 Clean class 4 driver’s license.

PROCUREMENT OFFICERS: PROCUREMENT MANAGEMENT UNIT –LEVEL 9 (5)

Duties and Responsibilities

 Conduct procurement in accordance the Public Procurement and Disposal of Public Assets Act, and with any other policies and procedures affecting effective execution of procurement duties in the Authority.

 Execute procurements for requirements above certain thresholds, in all the categories.

 Oversee and supervise procurement assistants and other procurement activities below their threshold values.

 Prepare plans for the purchase of goods, services, and works.

 Following and enforcing the Authority's procurement policies and procedures.

 Review, compare, analyse, and approve products and services to be purchased.

 Manage inventories and maintaining accurate purchase and pricing records.

 Maintain and updating supplier information such as qualifications, delivery times, product ranges, etc.

 Maintain good supplier relations.

 Research and evaluate prospective suppliers.

 Prepare budgets, cost analyses, and reports

Job Skills and Competencies

 Ability to work under immense pressure and beyond stipulated hours.

 Knowledge of SAP and Microsoft Packages.

 Good organizational, people and time management skills and sound knowledge of contracts and compliance management.

 Good communication and strong interpersonal skills.

 A team player who is innovative and analytical.

Qualifications and Experience

 A degree in Administration / Business Administration / Logistics / Supply Chain Management / Purchasing & Supply Management or equivalent.

 Knowledge of SAP is an advantage.

 Full Chartered Institute of Purchasing and Supply (MCIPS) membership is an added advantage.

 At least four (4) years hands-on working experience in Purchasing and Supply environment of which two (2) years should be in Public Procurement

Interested candidates should submit applications, accompanied by a detailed Curriculum Vitae and certified copies of academic and professional qualifications, by 16 August 2021. All applications should be emailed to ZimraRecruitment@zimra.co.zw clearly indicating the position you are applying for as your E-mail Subject Reference and addressed to:

The Director Human Capital
Zimbabwe Revenue Authority
6th Floor ZB Centre
Corner First Street / Kwame Nkrumah Avenue
P. O. Box 4360
HARARE

Please note that only shortlisted applicants will be responded to.

https://www.zimra.co.zw/vacancies?download=1319:vacancy-notice-external-advert-8-august-2021

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